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Basic Resident Registration Network System

On July 8, 2013, the Basic Resident Registration Network System applying to foreign residents commenced operation.
The Basic Resident Registration Network System is a system that allows the national and local governments to share the same personal identity verification information (name, address, birth date, sex, Resident Record Code, etc.).

The Basic Resident Registration Network System provides the following administrative services.

Major examples

  • Residents will be eligible to receive a Basic Resident Registration Card. (Paid service) * You must apply at your ward office.
  • Residents will be able to obtain copies of the Resident Record at municipalities other than that of your residence. * You will need to present a form of ID such as your Resident Card, or driver’s license, etc.
  • By applying for the electronic certificate (paid service), you are allowed to access online administrative procedures. * To apply for the electronic certificate, you will need to present your Basic Resident Registration Card at your ward office.

For further information regarding the Basic Resident Registration Card and electronic certificate applications, please refer to these Sakai City websites.
http://www.city.sakai.lg.jp/kurashi/todokede/jukinet/jukinet/index.html (Japanese)
http://www.city.sakai.lg.jp/kurashi/todokede/oshirase/denshishomei.html (Japanese)
For further information regarding the Basic Resident Registration Network System and the Basic Resident Registration Card, please refer to the Ministry of Internal Affairs and Communications website.
http://www.soumu.go.jp/main_sosiki/jichi_gyousei/c-gyousei/zairyu.html (English)

Resident registration and changes of address

On July 9, 2012 (Heisei 24), the Basic Resident Registration Law was partly revised. At the same time, the previous Alien Registration System was abolished. Under the revised law, foreign nationals who stay in Japan for more than three months (except temporary visitors such as tourists) are required to register with the Basic Resident Register, just as Japanese citizens are.
If your address has changed due to moving house etc., please bring your Residence Card or Special Permanent Resident Certificate to your local ward office and file a Notification of moving house (Jumin-ido-todoke) and a Notification of change of address (Juminchino-henkono-todoke) within 14 days after moving. If you move into Sakai City from another municipality, you are also required to submit a Moving-out Certificate (Tenshutsu-shomeisho) issued by the municipality where you used to live.
Moreover, if you have just recently moved to Japan, you are required to complete residence registration at the Civic Affairs Division (Shiminka) of the local ward office where you live.

Applies to:

  • Mid- to Long-Term Residents (those who have been, or are eligible to be, issued with a Residence Card)
  • Special Permanent Residents
  • Persons granted permission for temporary refuge or provisional stay
  • Persons who may continue to stay in Japan transitionally, by birth or those who have lost Japanese nationality

For People Who Move to Japan from Overseas

  What to bring Where to go
Special Permanent Residents
  • Special Permanent Resident Certificate
  • Passport
Please apply at your local ward office's Civic Affairs Division within 14 days of entering Japan.
Mid- to Long-Term Residents, etc.
  • Residence Card (or passport with a seal that states the Residence Card will be issued at a later date)
  • Passport

Regarding the Issuance of Copies of Residence Records

About Identity Verification Requirements at Service Counters

These are issued by the Civic Affairs Divisions (shiminka) in each ward office. Moreover, if the person who submits the request is not the resident themself or a family member, a signed letter of attorney is required.
Service charge: ¥200 per copy

Regarding the Discontinuance of Alien Registration Certificates of Registered Information

The Alien Registration System has been abolished. All Alien Registration Records, which were kept by municipalities, will henceforth be kept by the Ministry of Justice. Therefore, if you need a certificate regarding the contents listed on your Alien Registration Record (Gaikokujin-toroku Gempyo-kisai-jiko Shomeisho), please file a disclosure request with the Ministry of Justice directly. You can also send them a disclosure request by post.

For inquiries, please contact the Ministry directly. Their contact information is as follows:

  • Address: Immigration Information Disclosure Section, Information Management Office, General Affairs Division, Immigration Service Agency 1-1-1 Kasumigaseki, Chiyoda-ku, Tokyo, 100-8977.
  • Tel: 03-3580-4111 extension 4448
  • Reception: 9:30am to 12:00pm, 1:00pm to 5:00pm (except Saturdays, Sundays and holidays)

Regarding Your Current Alien Registration Card

Due to the abolishment of the Alien Registration System, Alien Registration Cards are also being phased out. Special Permanent Resident Certificates will be issued to Special Permanent Residents and Residence Cards will be issued to Mid- to Long-Term Residents. Your current Alien Registration Card will be equivalent to a "Minashi (Substitute) Special Permanent Resident Certificate" or "Minashi (Substitute) Residence Card" until its expiration date (※ See below). You are required to apply for your new card before your current Alien Registration Card expires.

  • If you are a Special Permanent Resident, please apply at the local ward office where you live.

What to bring:
(1) Your Alien Registration Card
(2) Your Passport (if you have one)
(3) One photo (16 years of age or older only; the size must be 4cm (height) x 3cm (width); the photo must have been taken within the last 3 months)

  • If you are a Mid- to Long-Term resident, please apply at the Osaka Regional Immigration Bureau.

Inquiries about the procedures: Please call the Osaka Regional Immigration Bureau (Tel: 06-4703-2100)

Special Permanent Residents
  • Under 16 years of age
    16th birthday
  • 16 years of age or older
    (1) Persons whose Alien Registration Card's next date of renewal falls within 3 years counting from the date of enforcement
    ⇒ July 8, 2015 (Heisei 27)
    (2) Persons other than the above
    ⇒ The renewal date listed on your Alien Registration Card (your birthday)

Permanent Residents

  • Under 16 years of age
    July 8, 2015 (Heisei 27) or your 16th birthday, whichever comes first
  • 16 years of age or older
    July 8, 2015 (Heisei 27)
Designated activities (applies only to those who have been granted a 5-year period of stay)
  • Under 16 years of age
    The expiration date of the period of stay, July 8, 2015 (Heisei 27) or the 16th birthday, whichever comes first
  • 16 years of age or older
    The expiration date of the period of stay or July 8, 2015 (Heisei 27), whichever comes first

Persons other than the above

  • Under 16 years of age
    The expiration date of the period of stay or the 16th birthday, whichever comes first
  • 16 years of age or older
    The date of expiration of the period of stay

※ The expiration date of the "Minashi (Substitute) Special Permanent Resident Certificate" and the "Minashi (Substitute) Residence Card".

Reference

外部サイトへリンク 新規ウインドウで開きます。Regarding the Basic Resident Registration pertaining to foreign residents (Ministry of Internal Affa

外部サイトへリンク 新規ウインドウで開きます。To foreign nationals living in Japan "A New Resident Registration System will begin" (Ministry of Justice website)

外部サイトへリンク 新規ウインドウで開きます。To Special Permanent Residents "The Special Permanent Resident System will change" (Ministry of Justice website)

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